microsoft

                                        MICROSOFT WORD INTERFACE

                                              

1. Office Button – Click the Office Button to find a drop down menu containing options, such as: open, save, and

print. Also shows previously opened files, which you may choose to “pin” them to make them “permanent”

choices.

2. Ribbon – The Ribbon is the strip of buttons and icons located above the work area in Word 2007. The Ribbon

replaces the menus and toolbars found in earlier versions of Word. Each ribbon contains groups of command

buttons with common purpose. Each ribbon contains 7 tabs.

3. Tab Selector button – You can easily set tab stops by clicking on the desired position on the ruler. This button

allows you to determine which type of tab will be set left aligned , right aligned , center aligned or

decimal tab . Clicking on this button will allow you to change the tab style.

4. Rulers – Gives you an idea of where you are on the page

5. Document – This is what you are typing/what will print out

6. Status Bar – This row can be customized by right-clicking and selecting desired options. Desired options may

include page number/number of total page, word count, insert/overtype mode, caps lock, and zoom slide.

7. Task Bar – Shows open programs.

8. View Shortcuts – These four buttons allow you to change the way you view your document on the screen. From

left to right they are: print layout, full screen reading, web layout and draft. These can be added/removed by right

clicking anywhere on the status bar and checking/unchecking View shortcuts.

9. Zoom Slide – Allows you to increase/decrease the amount of the document you see on the screen.

10. View Ruler Button – Allows you to view/hide the rulers.

11. Screen Split Button – At the top of the vertical scroll bar is a new button. Just below the double arrow is a tiny

button that looks like a minus sign that lets you split your screen in two when double-clicked. Double-clicking it a

second time will unsplit your screen.

12. Scroll Bars – Allows you to view entire workbook by moving it up, down (vertical scroll bar), left or right (horizontal

scroll bar).

13. Right Indent – Slide this triangle to the left of the margin to limit the right side of a paragraph to that point. Move

the triangle to the right of the margin to allow the right side of the paragraph to extend beyond the margin. The

triangle at the margin will keep the right side of the paragraph with the margin.

14. Group – Command buttons with a common purpose are clustered together. Each ribbon contains several groups.

Some groups, but not all, contain a quick launch bar (dialogue box launcher) in the bottom right hand corner.

15. Quick Launch Bar/Dialogue Box Launcher – It is the arrow in the bottom right hand corner of some

groups. When clicked, it will bring up a dialog box where additional options/changes can be entered.

16. Title Bar – Shows name of program and open document. Also contains minimize, maximize and close buttons.

17. Quick Access Toolbar – This customizable toolbar allows you to add frequently used commands. Click on the

down arrow at the end of the toolbar to add/remove command buttons – or - right-click on any command button

and choose Add to Quick Access Toolbar.

18. Tab – The ribbon is broken down into 7 tabs. Each tab has a common purpose and consists of several groups. To

select a tab, simply click on it and the appropriate groups will be displayed.

19. First Line Indent – This triangle controls where the first line of a paragraph begins. Moved to the left of the

margin, will allow the first paragraph to be in the left margin. Can be moved to the right of the margin to indent

your paragraph. THIS IS NOT SETTING TABS!

20. Hanging Indent – The opposite of a first line indent. It is often moved to the right of the first line indent, which

allows the remaining lines of a paragraph to be indented according to placement of the triangle.

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            MICROSOFT ACCESS INTERFACE

This article discusses the new Microsoft Office Access 2007 user interface (UI). The new user interface is the result of extensive research and usability testing, and it is designed to make it easier to find the commands that you need.

You will learn about the new user interface elements — what they are and how to work with them. You will also learn how to enable tabbed documents in a database, and how to navigate the new interface objects.

In this article

• Overview
• Getting Started with Microsoft Office Access
• The Ribbon
• Navigation Pane
• Tabbed documents
• Status bar
• Mini toolbar
• Getting Help

Overview

The new user interface in Office Access 2007 comprises a number of elements that define how you interact with the product. These new elements were chosen to help you master Access, and to help you find the commands that you need faster. The new design also makes it easy to discover features that otherwise might have remained hidden beneath layers of toolbars and menus. And you will get up and running faster, thanks to the new Getting Started with Microsoft Office Access page, which provides you with quick access to our new getting started experience, including a suite of professionally designed templates.
The most significant new interface element is called the Ribbon, which is part of the Microsoft Office Fluent user interface. The Ribbon is the strip across the top of the program window that contains groups of commands. The Office Fluent Ribbon provides a single home for commands and is the primary replacement for menus and toolbars. On the Ribbon are tabs that combine commands in ways that make sense. In Office Access 2007, the main Ribbon tabs are Home, Create, External Data, and Database Tools. Each tab contains groups of related commands, and these groups surface some of the additional new UI elements, such as the gallery, which is a new type of control that presents choices visually.
The major new interface elements in Office Access 2007 are:

• Getting Started with Microsoft Office Access    The page that is displayed when you start Access from the Windows Start button or from a desktop shortcut.
• The Office Fluent Ribbon    The area at the top of the program window where you can choose commands.
• Command tab    Commands combined in ways that make sense.
• Contextual command tab    A command tab that appears depending on your context — the object that you are working on or the task that you are performing.
• Gallery    A control that displays a choice visually so that you can see the results that you will get.
• Quick Access Toolbar    A single standard toolbar that appears on the Ribbon and offers single-click access to most needed commands, such as Save and Undo.
• Navigation Pane    The area on the left side of the window that displays your database objects. The Navigation Pane replaces the Database window from earlier versions of Access.
• Tabbed documents    Your tables, queries, forms, reports, pages, and macros are displayed as tabbed documents.
• Status bar    The bar at the bottom of the program window that displays status information and includes buttons that allow you to change your view.
• Mini toolbar    An on-object element that transparently appears above text that you have selected, so that you can easily apply formatting to the text.

Getting Started with Microsoft Office Access

When you start Office Access 2007 by clicking the Windows Start button or a desktop shortcut (but not when you click on a database), the Getting Started with Microsoft Office Access page appears. This page shows what you can do to get started in Office Access 2007.

For example, you can create a new blank database, create a database from a template, or open a recent database (if you have opened some databases before). You can also go directly to Microsoft Office Online to learn more about 2007 Microsoft Office system and Office Access 2007, or you can click the Microsoft Office Button and use the menu to open a existing database.

Open a new blank database

1. Start Access from the Start menu or from a shortcut.

The Getting Started with Microsoft Office Access page appears.

2. On the Getting Started with Microsoft Office Access page, under New Blank Database, click Blank Database.
3. In the Blank Database pane, in the File Name box, type a file name or use the one that is provided for you.
4. Click Create.

The new database is created, and a new table is opened in Datasheet view.

Office Access 2007 provides a number of templates with the product, and you can download more from Microsoft Office Online. What is a template? In the context of Office Access 2007, it is a predesigned database complete with professionally designed tables, forms, and reports. Templates give you a big head start when you create a new database.

Create a new database from a featured template

1. Start Access from the Start menu or from a shortcut.

The Getting Started with Microsoft Office Access page appears.

2. On the Getting Started with Microsoft Office Access page, under Featured Online Templates, click a template.
3. In the File Name box, type a file name or use the one that is provided for you.
4. Optionally, check the Create and link your database to a Windows SharePoint Services site if you want to link to a Windows SharePoint Services site.
5. Click Create
   -or-
   Click Download

Access creates the new database from the template and opens it.

You can download additional templates from Office Online directly from within the Office Access 2007 user interface.

Create a new database from a Microsoft Office Online Template

1. Start Access from the Start menu or from a shortcut.

The Getting Started with Microsoft Office Access page appears.

2. On the Getting Started with Microsoft Office Access page, in the Template Categories pane, click a category and then, when the templates in that category appear, click a template.
3. In the File Name box, type a file name or use the one that is provided for you.
4. Click Download.

Access automatically downloads the template, creates a new database based on that template, stores it in your documents folder (for example, the My Documents folder), and opens the database.

When you open (or create and open) a database, Access adds the file name and location of the database to an internal list of the most recently used documents. This list is displayed on the Getting Started with Microsoft Office Access page so that you can easily open your most recently used databases.

Open a recently used database

1. Start Access.
2. On the Getting Started with Microsoft Office Access page, under Open Recent Database, click the database that you want to open.

Access opens the database.

Open a database by using the Microsoft Office Access button

1. Start Access.
2. Click the Microsoft Office Button , and then click the database that you want to open, if it appears in the right pane of the menu.
   -or-
   Click the Microsoft Office Button , and then click Open. When the Open dialog box appears, enter a file name, and then click Open.

The database opens.

The Ribbon

The Office Fluent Ribbon is the primary replacement for menus and toolbars and provides the main command interface in Office Access 2007. One of the main advantages of the Ribbon is that it consolidates, in one place, those tasks or entry points that used to require menus, toolbars, task panes, and other UI components to display. This way, you have only one place in which to look for commands, instead of a multitude of places.
When you open a database, the Ribbon appears at the top of the main Office Access 2007 window, where it displays the commands in the active command tab.

The Ribbon contains a series of command tabs that contain commands. In Office Access 2007, the main command tabs are Home, Create, External Data, and Database Tools. Each tab contains groups of related commands, and these groups surface some of the additional new UI elements, such as the gallery, which is a new type of control that presents choices visually.
The commands on the Ribbon take into account the currently active object. For example, if you have a table opened in Datasheet view and you click Form on the Create tab, in the Forms group, Office Access 2007 creates the form, based on the active table. That is, the name of the active table is entered in the form's RecordSource property.
You can use keyboard shortcuts with the Ribbon. All of the keyboard shortcuts from an earlier version of Access continue to work. The Keyboard Access System replaces the menu accelerators from earlier versions of Access. This system uses small indicators with a single letter or combination of letters that appear on the Ribbon and indicate what keyboard shortcut actives the control underneath.
When you have selected a command tab, you can browse the commands available within that tab.

Select a command tab

1. Start Access.
2. Click the tab that you want.

-or-

1. Start Access.
2. Press and release the ALT key.

The keyboard tips appear.

3. Press the key or keys shown in the keyboard tip on or closest to the command tab that you want.

You can execute a command a number of different ways. The quickest and most direct route is to use the keyboard shortcut associated with the command. If you know the keyboard shortcut used from an earlier version of Access, it should also work in Office Access 2007.
For more information on keyboard shortcuts, see Keyboard shortcuts for Access.

Execute a command

1. Start Access.
2. Click the appropriate tab for the command. The following table shows a representative sampling of the tabs and the commands available on each tab. The tabs and the commands available change depending on what your are doing.

Command Tab	Common things you can do
Home	Select a different view.
	Copy and paste from the clipboard.
	Set the current font characteristics.
	Set the current Font Alignment.
	Apply rich text formatting to a memo field.
	Work with records (Refresh, New, Save, Delete, Totals, Spelling, More).
	Sort and filter records.
	Find records.
Create	Create a new blank table.
	Create a new table using a table template.
	Create a list on a SharePoint site and a table in the current database that links to the newly created list.
	Create a new blank table in Design view.
	Create a new form based on the active table or query.
	Create a new pivot table or chart.
	Create a new report based on the active table or query.
	Create a new query, macro, module, or class module.
External Data	Import or Link to external data.
	Export data.
	Collect and update data via e-mail.
	Work with offline SharePoint lists.
	Create saved imports and saved exports.
	Move some or all parts of a database to a new or existing SharePoint site.
Database Tools	Launch the Visual Basic editor or run a macro.
	Create and view table relationships.
	Show/hide object dependencies or the property sheet
	Run the Database Documenter or analyze performance.
	Move data to Microsoft SQL Server or to an Access (Tables only) database.
	Run the Linked Table Manager.
	Manage Access add-ins.
	Create or edit a Visual Basic for Applications (VBA) module.

3. Click the control that represents the command. Alternatively, if you know the keyboard shortcut for the command from an earlier version of Access, enter the keyboard shortcut by using the keyboard.

-or-

Press and release the ALT key.

The access keys appear.

Press the key or keys shown in the keyboard tip associated with the command that you want.

Contextual command tabs

In addition to the standard command tabs, Office Access 2007 employs a new UI element in Office Professional 2007 called the contextual command tab. Depending on your context (that is, which object you are working with and what you are doing), one or more contextual command tabs might appear next to the standard command tabs.

Activate a contextual command tab

• Click the contextual command tab.

-or-

1. Press and release the ALT key.

The access keys appear.

2. Press the key or keys shown in the access key that appears on or closest to the contextual command tab.

The contextual command tabs contain commands and features that you need to work in a specific context. For example, when you open a table in Design view, the contextual tabs contain commands that apply only when you are working with a table in that view. As another example, when you open a table in Design view, a contextual command tab named Design appears next to the Advanced Tools tab. When you click the Design tab, the Ribbon shows the commands available to you only when the object is in Design view.
Galleries
Another innovation that is part of the new Office Access 2007 user interface is a new control called a gallery. The gallery control is designed to work with the Ribbon and focus your attention on getting the results that you want. Rather than merely show commands, the gallery control shows the result of using those commands. The idea is to provide a visual way for you to browse and see what Office Access 2007 can do, with a focus on the results, rather than focusing solely on the commands themselves.

Galleries come in different shapes and sizes. There is a grid layout, a menu-like representation that drops down, and even an on-Ribbon layout that places the content of the gallery itself on the Ribbon.

Hiding the Ribbon

Sometimes, you might need a little more space to devote to your work area. For that reason, the Ribbon can be collapsed so that only the bar with the command tabs remains. To close the Ribbon, double-click the active command tab. To open it again, double-click the active command tab again.

Hide and restore the Ribbon

1. Double-click the active command tab (the active tab is the highlighted tab).

2. Double-click the active command tab again to restore the Ribbon.

Quick Access Toolbar
The Quick Access Toolbar is, by default, a small area adjacent to the Ribbon that allows one-click access to commands. The default set of commands are those that you rely on often, such as Save, Undo, and Redo. However, you can customize the Quick Access Toolbar to include the commands that you use most often. You can also modify the placement of the toolbar and change it from the default small size to large size. The small toolbar appears next to the command tabs on the Ribbon. When you switch to the large size, the toolbar appears below the Ribbon and extends its full width.

Customize the Quick Access Toolbar

1. Click the rightmost drop-down arrow in the toolbar.
2. Click Customize Quick Access Toolbar, and then click More Commands.
3. In the Access Options dialog box, select the command or commands that you want to add, and then click Add.
4. To remove a command, highlight it in the list on the right, and then click Remove. Alternatively, double-click the command in the list.
5. Click OK when you are done.

Navigation Pane

When you open a database or create a new one, the names of your database objects appear in the Navigation Pane. The database objects include your tables, forms, reports, pages, macros, and modules. The Navigation Pane replaces the Database window used by earlier versions of Access —— if you used the Database window to perform a task in a previous version, you now perform that task by using the Navigation Pane in Office Access 2007. For example, if you want to add a row to a table in Datasheet view, you open that table from the Navigation Pane.

To open a database object or apply a command to a database object, right-click the object and select a menu item from the context menu. The commands on the context menu vary according to the object type.

Open a database object, such as a table, form, or report

• In the Navigation Pane, double-click the object.

-or-

In the Navigation Pane, select the object, and then press ENTER.

-or-

1. In the Navigation Pane, right-click an object.
2. In the context menu, click a menu item.

Note that you can set an option to open objects with a single click in the Navigation Options dialog box.
The Navigation Pane divides your database objects into categories, and these categories contain groups. Some categories are predefined for you, and you can also create your own custom groups.
By default, the Navigation Pane appears when you open a database in Office Access 2007, including databases created in earlier versions of Access. You can prevent the Navigation Pane from appearing by default by setting a program option. The following set of steps explain how to take each action.
To show or hide the Navigation Pane

• Click the button in the upper-right corner of the Navigation Pane ( ), or press F11.

Prevent the Navigation Pane from appearing by default

1. Click the Microsoft Office Button , and then click Access Options.

The Access Options dialog box appears.

1. In the left pane, click Current Database.
2. Under Navigation, clear the Display Navigation Pane check box, and then click OK.

For more information about the Navigation Pane, see the article Guide to the Navigation Pane.

Tabbed documents

Starting with Office Access 2007 you can display your database objects in tabbed documents instead of overlapping windows. For everyday interactive use, you may prefer the tabbed document interface. You can enable or disable tabbed documents by setting your Access Options (see Show or hide document tabs, later in this article). However, if you change the tabbed document settings, you must close and reopen your database for the new settings to take effect.

Show or hide document tabs

1. Click the Microsoft Office Button , and then click Access Options.

The Access Options dialog box appears.

1. In the left pane, click Current Database.
2. In the Application Options section, under Document Window Options, select Tabbed Documents.
3. Select or clear the Display Document Tabs check box. Clearing the check box turns off document tabs.
4. Click OK.

 Notes 

• The Display Document Tabs setting is a per-database setting. You must set this independently for each database.
• After you change the Display Document Tabs setting, you must close and reopen your database to see the change take effect.
• New databases created by using Office Access 2007 display document tabs by default.
• Databases created by using an earlier version of Access use overlapping windows by default.

Status bar

As with earlier versions of Access, in Office Access 2007, you can display a status bar at the bottom of the window. This standard UI element continues to be the place to look for status messages, property hints, progress indicators, and so on. With Office Access 2007, the status bar also takes on two standard functions that you will also see in the status bar of other Office Professional 2007 programs: View/Window switching and Zoom.
You can quickly switch the active window between one of the available views by using the controls available on the status bar. If you are viewing an object that supports variable zoom, you can adjust the zoom level to zoom in or out by using the slider on the status bar.
The status bar can be enabled or disabled in the Access Options dialog box.

Show or hide the status bar

1. Click the Microsoft Office Button , and then click Access Options.

The Access Options dialog box appears.

1. In the left pane, click Current Database.
2. Under Application Options, select or clear the Display Status Bar check box. Clearing the check box turns off the display of the status bar.
3. Click OK.

Mini toolbar

One of the more common operations performed in any Office Professional 2007 program is text formatting. In earlier versions of Access, formatting text often required using a menu or displaying the Formatting toolbar. Using Office Access 2007 you can format text more easily by using the mini toolbar. When you select text for formatting, the mini toolbar automatically appears above the selected text. If you move the mouse pointer closer to the mini toolbar, the mini toolbar fades in and you can use it to apply bold, italic, font size, color, and so on. As you move the pointer away from the mini toolbar, the mini toolbar fades away. If you don't want to use the mini toolbar to apply text formatting to a selection, just move your pointer a few pixels away and the mini toolbar disappears.

Format text by using the mini toolbar

1. Select the text to format.

The mini toolbar transparently appears above the text.

2. Apply formatting by using the mini toolbar.

Getting Help

When you have a question, you can get help by pressing F1 or by clicking the question mark icon on the right side of the Ribbon.

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   MICROSOFT POWERPOINT INTERFACE

MICROSOFT POWERPOINT IS SIMPLY DEFINE AS PRESENTATION PACKAGE AND HAVE AN EXTENSION FILE OF .ppt ONCE YOU SAVE IN YOUR DATA STORAGE.THIS IS ONE OF THE MOST COMMON USE OF MS OFFICE AUTOMATION.THE TERM PRESENTATION PACKAGE CAN BE USED OF IMPORTING DOCUMENTS CAME FROM WORD PROCESSOR AND WORKSHEETS.AND EITHER CAN BE USED TO INSERT VIDEOS AND MUSIC TOGETHER WITH THE IMAGES AND SOUNDS.AND SUBJECT UP FOR ANIMATIONS AND EFFECTS USING THE DIFFERENT FORMATS OF THE APPLICATION.

Indeed,Microsoft Corporation the developer of both Windows Operating System and the MS-office developed and enhanced the both program.So therefore,it has changed of both the command buttons and applications,such as this version,the MS-Powerpoint 2007.Under its User Interface(UI)the arrangement of the command precisely well arranged and group into its toolbar.So,there are changes of location of its command buttons and toolbar from the old versions of MS-Office 97,2000 premium,Xp and 2003.Unfortunately,students and trainees even hard user of MS-office confused how to use this new version.So,this is the main purposed of this post.I will let you to guide where are the parts of this new version MS-Powerpoint 2007.

1. Standard buttons- found at the top under the title bar of MS-Powerpoint 2007,they are the save,undo and redo buttons.
2. Home Menu Toolbar- located beneath the title bar,its a toolbar menu compose of a group of command buttons,namely:1. clipboard where the cut/ copy/paste located,2. Slides where the new slide,reset,delete,layout located,3.Font where the font style,font size font color and other formatting of text located,4. Paragraph where the alignment,bullets,numbering,and indentions of paragraph located,5. Drawing where the autoshapes and other format of shaped,alignment and fill color of object located,and 6. Editing where the find,replace, and select located.
3. Insert Menu Toolbar- located next of home menu,its a toolbar menu compose of a group of command buttons,namely:1. Tables where you can insert table for your presentation,2. Illustration where you can insert your own picture,clipart,photo album,shapes,smart art and chart,3. Links where you can link using the hyperlink or internet and put a hover action of your presentation,4. Text where you can insert text box,header and footer,word art,date and time,slide number,symbol and object,5. Media Clips where you can insert movie and sound for your presentation.
4. Design Menu Toolbar- this is next of the insert menu,its a toolbar menu compose of a group of command buttons,namely:1. Page Setup where you can Page Setup,Orientation and Margin,2. Themes where you can select a custom themes that will automatically apply once you hover your mouse on it,and 3. Background where you can apply background styles and hide background graphics of your presentation templates(slides)
5. Animation Menu Toolbar- located next of design menu,its a toolbar menu compose of a group of command buttons,namely:1. Preview where you can preview you slide,2. Animations where you can apply motion and effect or custom animation,and 3.  Transition of this slide where you can apply continues slide and setup time,sound,and speed for your slide presentation.
6. Slide Show Menu Toolbar- next of animation menu,its a toolbar menu compose of a group of command buttons,namely:1. Start slide show where you can start your on mouse click and transition slide presentation,2. Setup where you can setup show,rehearse,and record narration,and 3. monitors where you can increase and decrease resolution of monitor screen,show presentation on, and use presenter view.
7. Review Menu Toolbar- next of slide show menu,its a toolbar menu compose of a group of command buttons,namely:1. Proofing where you can check your spelling,research,thesaurus,translate,and language,2. Comments where you can show mark up,new comment,edit comment,delete,previous and next of your presentation slide.
8. View Menu Toolbar- located next of review menu,its a toolbar menu compose of a group of command buttons,namely:1. Presentation Views where you can set normal,slide sorter,note pages,slide show,slide master,handout master,and notes master,2. Show Hide where you can apply ruler,grid lines,and message bar,3. zoom where you can increase and decrease size of your slide without using the zoom in/zoom out sliding bar of the bottom right,4. Color gray Scale where you can apply or change the color background of graphics/image/picture,5. Window where you can apply or set new window,arrange all,cascade,and move split windows,and 6. Macros where you can use the macros presentation slide,
9. Format Menu Toolbar- this is next of view menu,its a toolbar menu compose of a group of command buttons,namely:1. insert shapes where you can select/format auto shapes,2. shape styles where you can format or change the color,outline,effects,and fill color of the autoshapes,3. word art styles where you can change the style of the font using the word art format,4. arrange where you can arrange the autoshapes and font, and 5. Size where you can set up the size of the auto shapes and font area of the presentation slide.
10. File Menu Button- its just the logo of the Microsoft Corp., its a rounded or circle form, position on the top left of the user interface.This is use as the file menu toolbar where you can save,new template,open,print and etc.
11. Sorter Panel- located left side of the presentation template.This use to arrange or sort in order the slide presentation.
12. Status Bar- located below left of the window.This is use to indicate the number of slides and will works of the vertical scroll bar.
13. Presentation Slide- the big part of the windows, this is the presentation template where the slides located and perform the different slide application.
14. Zoom In Zoom Out Sliding Bar- located right side bottom of the window, this use to increase and decrease the size of the presentation slide without using the command button of a toolbar menu.
15. Guide Bar or Note Bar- this use to apply a presentation slide note of the application package.